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Automotive Accounting Software
Automotive accounting software is used for dealerships and repair
shops. The software can also be used for RV, ATV, Marine, Motorcycle,
Heavy Equipment, Agriculture Dealerships, etc.
This industry
specific software can have several add-ons to the basic software to
help with your specific needs. Depending on the specific software, the
following may be part of the basic software or available as add-ons:
- Employee payroll
- Repair Order
- Service Management
- Parts Inventory
- Vehicle Inventory
- Sales Management
Many
small businesses still do their own payroll. You will need a payroll
module that allows you to keep a database of each employee's
information, and provide a password secure environment to maintain
confidentiality. A good payroll module will easily create the reports
you need to file with the federal and state governments for tax
payments and required reports.
The repair order module in the
automotive accounting software package is very important to your
business. This needs to work flawlessly to prevent customer irritation
and save you many hours of time. The module should allow the repair
order taker to enter all the information about the customer and the
vehicle, and depending on the type of system, it can do many things
from there, including:
- Maintaining a customer database
- Keep a maintenance schedule for each customer
and send out reminder notices to customers.
- Provide detailed estimates for service
- Schedule and manage appointments
- Turn the estimate into an invoice when the
service is performed
The
repair module is a very powerful part of your software and your
business. Be sure this part of your software package is what you need,
is easy to use and accurate. Mistakes here may give your business a bad
reputation for incompetence or worse.
The inventory module will
keep a running inventory of parts available and re-order points. It
will also provide inventory valuation and loss reports, as well as a
physical inventory section.
For the dealership that sells
vehicles, there is a vehicle inventory module database that allows for
information on each vehicle to be entered, and then retrieved by the
salespeople. The size of the dealership will often determine the
sophistication of the module. Just remember, that all the bells of
whistles come at a cost, not only in dollars for the software, but
maintenance of all the information in the system. Some of the things
this module will do are:
- Track purchases and sales
- Maintain a car lot inventory
- Provide vehicle records
- In house financing
- VIN decoder
- Print window vehicle information
- Print required as-is/warranty window sheets
- Provide amortization schedules
- Profit reports